Efficiently transmitting mission critical modeling and design files between multiple teams in worldwide offices is instrumental to today's architecture, construction and engineering professionals. But as projects span across a smarter set of secure exchange tools are required to bridge the gap.

Countering common enterprise risks with Managed File Transfer. The versatality of leading managed file transfer (MFT) applications lets them double as comprehensive risk management solutions.

Today’s workforce expects instant access to information, and the ability to send and receive data at the press of a button. When corporate technology and tools are too difficult and cumbersome to use, employees will find a workaround.

Most often, that workaround is a consumer-grade file-sharing tool that they are used to using at home, such as personal email, consumer file-sharing sites, portable storage devices, and cloud storage services, all of which present unique and significant security and compliance risks to organizations.

Workspaces is the answer! Workspaces is a feature of EFT that allows employees to invite people inside and outside of their network to share folders and their content without IT losing governance, visibility, or control.

• Employees are given a tool that fulfills their online file sharing needs that they have become used to, in a way that conforms to corporate policy.

• IT staff can deny access to cloud-based file sharing services within their organization without interrupting workflow.

• IT staff retain the ability to delegate permissions, add/delete users, and manage shared folders.

The media frequently publishes stories about data breaches in which usernames, passwords, and email addresses are stolen. Rarely do they mention the fact that if your username, password, and email address are stolen, the criminals also have access to your email content. Even without a data breach, when an email is transferred to a server outside of your control, the owner of that server can view the email content.

With more than 300 million cyber attacks and attempted intrusions into government systems each year, the Federal Information Security Management Act requires each agency to implement programs that ensure the security of all transferred information.

Think about the last time your information systems were down. Patient admissions, medical records, and other data collection had to be done on paper, which later had to be scanned in or manually entered into the system. Or maybe the data was never collected at all? How many thousands of dollars in overtime did that cost you—not to menƟ on your damaged reputation from backlogged admissions and delayed orders. How many future clients did you lose from that one incident? How many of your nursing or offi ce staff quit in frustration? How would you like to prevent that from ever happening again?

The classic username+password authentication on to an account is only as secure as the security and complexity of the password. Passwords can be stolen or forgotten, and can place an unnecessary burden on support departments to reset passwords or to delete and recreate accounts. People are notoriously terrible at remembering complex passwords, so we tend to make them easier to remember—and easier to guess. Then we make it worse by reusing the same passwords in multiple locations.

Enterprise risk has grown dramatically in both scope and complexity since the dawn of the digital era. Cybersecurity represents only one branch of risk management in today’s business world—companies are also tasked with regulatory compliance demands as well as operational challenges that can only be tackled by IT departments. As executive boards seek to address these evolving strategic components, the role of technology becomes even more inextricable from the foundations of the corporate outlook. This shift has put additional strain on corporate budgets and has left many organizations uncertain about their risk assessment strategies at large.

When it comes to executing the world’s biggest, most complex projects, organizations must rely on collaborative production methods to accomplish their goals. In industries such as AEC (architecture, engineering, and construction) and MEP (mechanical, electrical, and plumbing), team members need to work together on computeraided design (CAD) and Building Information Modeling (BIM) files, often simultaneously. Only with the power and convenience of file replication services can these groups achieve objectives with the short time horizons and massive geographical gaps they face.